.
 
 

Police Home
Inclement Weather
Racial Profiling
Truancy
  SBISD Police Patch
District Use Only
CCTV & Burglar Alarms
Security Procedures
Site Emegency Plans
Study Trip Handbook
TRIAT

SBISD Police Department
 

Inclement Weather Procedures

BULLETIN NO. 01
 

Attached is one (1) copy of the Inclement Weather Procedures dated August 1, 2003. The custodial foreperson at your facility has also been supplied with a copy of this document.

It is essential that all custodians and building administrators follow the Inclement Weather Procedures in order to minimize building damage due to freezing, hurricanes and/or tropical storms.

The "Inclement Weather Procedures" supplement the Crisis Management Plan provisions for hurricanes, etc. and does not replace the Crisis Management Plan items.

If additional information is needed, please call 984-9805.

Chuck Brawner
Chief of Police

Inclement Weather Procedures
Spring Branch Independent School District

I. COLD WEATHER PROCEDURES - ABOVE 32 DEGREES

When the temperature drops to 38 degrees, the pumps will automatically begin circulating the water in the heating lines.

Custodial Department

  1. Be sure the switches for all classroom heating units are in the ON position before leaving the facility.
  2. Check each morning to see if the mechanical equipment is running. The starting time on Monday is 6:00 A.M. and Tuesday through Friday is 7:00 A.M. unless the Principal has made arrangements with Energy Conservation personnel for a different time schedule. If the equipment is not on or not running properly, call Police Dispatcher at 984-9805 and report the problem.

Maintenance Department

Maintenance will check to be sure the freeze stats work so that the pumps will turn on at 38 degrees.

II. COLD WEATHER PROCEDURES - BELOW 32 DEGREES

When the temperature is expected to drop below 32 degrees, the following steps must be taken by each of the following:

NOTE: If freezing weather is forecast over a week-end or holiday, the building custodial foreman must make sure their buildings are protected from freezing and check their buildings each day, using the following procedures:

Custodial Department

  1. Turn off water to can washers and drain water from the lines.
  2. Wrap outside faucets and hose bibs and the pipe near the faucets and hose bibs with newspaper and cover with a plastic bag.
  3. Be sure the switches for all classroom hearing units are in the ON position before leaving the school.
  4. Turn off water to metal buildings and drain lines.
  5. Turn on the heat in the metal buildings used as classrooms. Set the thermostat at 60 degrees.
  6. Drip water into inside sinks where pipes have frozen in the past. In schools like Memorial Drive Elementary with outside wings, drip water in the first and last classroom of each wing.
  7. Put one cup of antifreeze in each commode in unheated restrooms at:

  1. Location

    Responsibility

    Grob Stadium

    Tully custodian

    Tully Stadium

    Tully custodian

    MHS Track

    MHS custodian

    MHS Baseball Field

    MHS custodian

    NHS Baseball Field

    NHS custodian

    SWHS Baseball Field

    SWHS custodian

    SHS Baseball Field

    SHS custodian

    SBEC Baseball Field

    SBEC custodian

    WEC Baseball Field

    WEC custodian

    Westchester Middle

    Maintenance

    Agricultural Farm

    Maintenance


     
  2. Check each morning to see if the mechanical equipment is running. The starting time on Monday is 6:00 A.M. and Tuesday through Friday is 7:00 A.M. unless the principal has made arrangements with Energy Conservation personnel for a different time schedule. If the equipment is not on or not running properly, call Police Dispatcher at 984-9805 and report the problem.
  3. Check water pressure each morning and afternoon. Call Police Department at 984-9805 if the pressure is below 30 lbs. Check each floor when the building has more than one floor.
  4. Call Police Dispatcher immediately when broken pipes and faucets are discovered.

Maintenance Department

  1. Check boilers.
  2. Maintenance will extend equipment run time to 10:00 P.M.

Facility Improvement Department Will Make Sure Contractors:

  1. Turn off water and drain all water lines.
  2. Shut off and drain all mechanical equipment to insure proper protection for anticipated cold weather.
  3. Re-start all equipment and refill all lines when weather conditions allow the work to be accomplished.
  4. Contractors are only responsible for the area in which they are working.

Police Department

Security alarms will be activated at 10:00 P.M. after heating equipment is turned off.

III. COLD WEATHER PROCEDURES - EXTENDED COLD WEATHER BELOW 32 DEGREES

When the temperature is expected to stay below 32 degrees for several days, the following steps must be taken by each of the following: Chief Brawner and Clayton Kline will check on Friday for the week-end weather conditions and on the day before holidays and will initiate/ coordinate Inclement Weather Procedures by notifying Ron McPherson.

NOTE: If freezing weather is forecast over a week-end or holiday, the building custodial foreman must make sure their buildings are protected from freezing and check their buildings each day, using the following procedures:

Custodial Department

  1. Turn off water to can washers and drain water from the lines.
  2. Wrap outside faucets and hose bibs and the pipe near the faucets and hose bibs with newspaper and cover with a plastic bag.
  3. Be sure the switches for all classroom hearing units are in the ON position before leaving the school.
  4. Turn off water to metal buildings and drain lines.
  5. Turn on the heat in the metal buildings used as classrooms. Set the thermostat at 60 degrees.
  6. Drip water into inside sinks where pipes have frozen in the past. In schools like Memorial Drive Elementary with outside wings, drip water in the first and last classroom of each wing.
  7. Put one cup of antifreeze in each commode in unheated restrooms at:
     

    Location

    Responsibility

    Grob Stadium

    Tully custodian

    Tully Stadium

    Tully custodian

    MHS Track

    MHS custodian

    MHS Baseball Field

    MHS custodian

    NHS Baseball Field

    NHS custodian

    SWHS Baseball Field

    SWHS custodian

    SHS Baseball Field

    SHS custodian

    SBEC Baseball Field

    SBEC custodian

    WEC Baseball Field

    WEC custodian

    Westchester Middle

    Maintenance

    Agricultural Farm

    Maintenance


     
  8. Check each morning to see if the mechanical equipment is running. The starting time on Monday is 6:00 A.M. and Tuesday through Friday is 7:00 A.M. unless the principal has made arrangements with Energy Conservation personnel for a different time schedule. If the equipment is not on or not running properly, call Police Dispatcher at 984-9805 and report the problem.
  9. Check water pressure each morning and afternoon. Call Police Department at 984-9805 if the pressure is below 30 lbs. Check each floor when the building has more than one floor.
  10. Call Police Dispatcher immediately when broken pipes and faucets are discovered.
  11. Custodial Department shall provide personnel to aid in security for the campuses at the time of the freeze as indicated below:
    1. ________________________________
    2. ________________________________
    3. ________________________________
    4. ________________________________
  12. Custodial Department shall furnish two (2) trucks for use by the security patrol.

Maintenance Department

  1. Check boilers two times each day.
  2. Drain cooling towers.
  3. Drain pumps.
  4. Drain chillers.
  5. Have person on standby in plumbing, A/C and electrical for night calls and week-end calls.
  6. Run heat until 10:00 P.M. on school nights. If temperature is 20 degrees or below, run heat 24 hours a day.
  7. Maintenance Department shall provide personnel to aid in security for the campuses at the time of the freeze as indicated below:
    1. ________________________________
    2. ________________________________
    3. ________________________________
    4. ________________________________
  8. Maintenance Department shall furnish two (2) trucks for use by the security patrol.

Facility Improvement Department will make sure contractors:

  1. Turn off water and drain all water lines.
  2. Shut off and drain all mechanical equipment to insure proper protection for anticipated cold weather.
  3. Re-start all equipment and refill all lines when weather conditions allow the work to be accomplished.
  4. Contractors are only responsible for the area in which they are working.

Police Department

  1. Security alarms will be activated at 10:00 P.M. after heating equipment is turned off.
  2. Security alarms will NOT be activated if heating equipment is run for 24 hours. Schools will be patrolled around the clock by police officers, custodial and maintenance personnel.

IV. OPERATION INSTRUCTIONS FOR HEAT AND AIR CONDITIONING

  1. Operational instructions for time clocks, by-pass and freeze stats in mechanical rooms.
    1. Time Clock Time clock will start hot water pump and boiler will fire. Water will circulate to classroom fan and coil units. Classroom fans will start IF room switch is turned on. Time clocks will shut off pumps, boiler and fans at OFF set time.
    2. By-Pass For after hours emergency operation place by-pass switch in the by-pass position. This will start boiler pump and classroom fan that is in the ON position. With by-pass on, unit will run for 1 to 12 hours, according to the setting of the by-pass.
    3. Freeze-stat Freeze stat will start pump and boiler anytime outside air is 38 degrees and summer/winter setting is in winter position.
  2. Operational instructions for classroom heat
    1. Place summer/winter switch in winter position.
    2. Time clock operation: set pins on and off at time unit is to operate, 7:00 A.M. on and 4:00 P.M. off, on days of week unit is to run - Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday - unless the principal has made arrangements with Energy Conservation personnel for a different time schedule. Two pins are required for each day.
  3. Operational instructions for heat/air conditioning in library, kitchen, cafeteria and office.

  1. Heat:

    1. Set thermostat at temperature of 72 degrees.
    2. Set heat/air conditioning switch to heat.
    3. Set ON/OFF switch to ON position. Unit will operate at set temperature until unit is set to OFF position.  
  2. D. Operational instructions for heat/air conditioning in metal classrooms.

    Heat:

    1. Set thermostat to heat.
    2. Set to temperature of 72 degrees.
    3. Set ON/OFF switch to ON position. Unit will operate.
    4. Set in OFF position when not in use.

Air Conditioning:

  1. Set thermostat to A/C.
  2. Set to temperature of 72 degrees.
  3. Set ON/OFF switch to ON. Unit will operate.
  4. Set in OFF position when not in use.

V. HURRICANE/TROPICAL STORMS

In the event of a Hurricane Warning being issued for the upper Texas coast:

  1. Maintenance Department
    1. Maintenance Dispatch will monitor and track the progress of the storm.
    2. Check all lift stations.
    3. Check, test and refuel all facility emergency generators.
    4. Locate and secure 480 V/200 KW portable emergency generator for Tully Stadium.
    5. Check all emergency equipment (pumps, generators, chain saws, etc.).
    6. Make sure there are sufficient supplies available (plywood, duct tape, poly-plastic, toggle bolts, flashlight, batteries, water, etc.).
    7. Designate and set up emergency generator for transportation fuel pumps.
  2. In the event of a Hurricane Watch (landfall within 24 hours) being issued for the upper Texas coast, the Maintenance Department shall:
    1. Designated employees will secure S.B.I.S.D. vehicles with radios, to be used between residence and S.B.I.S.D.
    2. Inform all Maintenance Personnel that they are to report to work as soon as possible, once storm has passed or to call in their condition.
    3. Prepare Maintenance Facility for storms.
    4. Secure all gas, electrical and water at all facilities.
    5. Fuel all vehicles and secure additional fuel for emergency equipment.
    6. Secure adequate water supply for Maintenance Facility.
  3. HURRICANE PROCEDURES - POST STORM ACTIONS

  1. Maintenance Department assemble those personnel able to report into the following units:

    Repair Command and Communications

    1. Function: To oversee repairs and assessment operations and to coordinate communication between facilities and Maintenance teams.

    Damage Repair and Control

    1. Function: To secure facilities so that additional damage or looting is minimized.

    Damage Assessment

    1. Function: To document severity of damage and make recommendations for short and/or long term repair requirements.

    Personnel Assessment

    1. Function: Provide two (2) persons and two (2) trucks per shift, three (3) shifts per day for security patrol activities under supervision and management of S.B.I.S.D. Police Department.
  2. Custodial Department:
    1. Be sure all windows and doors are closed and locked before leaving the facility/school.
    2. Check the next morning to see if the facility has any roof leaks or building damage.
    3. If the facility has roof leaks, take appropriate action to remove water and call the Police Dispatcher at 984-9805 and report the problem.
    4. Report building damage to the Police Dispatcher at 984-9805.
    5. Shall provide two (2) custodians per shift and two (2) trucks per shift, three (3) shifts per day for security patrol activities under the supervision and management of S.B.I.S.D. Police Department.
  3. Police Department
    1. Will interface with the Maintenance Department regarding storm tracking and will verify television/ radio information over TLETS and the National weather Bureau.
    2. Police Department will organize the school security patrols and custodial and maintenance department personnel three (3) shifts per 24-hours.
    3. Four (4) officers per shift shall be assigned for district security patrol.
    4. S.B.I.S.D. Police Department dispatcher shall operate as the control dispatcher and designated call-in point at telephone number 984-9805.

  Back to SBISD homepage