Section 3: Issuing Textbooks

3.1 To Teachers

1. The assistant principal or administrative intern should obtain pupil count by teacher and subject from the counselor or principal. It is critical that daily attendance figures be secured for the first few weeks of school.
   Note: The textbook room should never be left open for persons to pick up their own books. This is not in the assistant principal or administrative intern’s best interest when he/she is accountable for all textbooks.
2. Each assistant principal or administrative intern should use a distribution form when issuing books. It is advisable to have the teacher sign the form.
3. Teachers are responsible for each student textbook, the teacher editions, and all ancillary instructional materials issued to them throughout the year.
4. It is suggested by TEA that the principal, or his/her designee, carefully control the textbook activity within the school by:
   • insisting on regular textbook inspections by the teachers; and
   • keeping all instructional materials in a controlled bookroom.
5. Verify that the student has written his/her name, teacher’s name, room number, and school year on the inside of the textbook.

3.2 To Students

1. Record each textbook issued to a student.
   TEC §31.104 (c) states: “Teachers shall keep a record of the number of all books issued to each pupil.” (See Appendix)
   Note: A Textbook Number Sheet is available from SBISD Central Warehouse, product #014215, which can be used to maintain a record of books issued to students. (See Appendix)
2. Each student is required to write his/her name, teacher’s name, and room number in each issued textbook.

Section 4: Textbook Requisitions And Deliveries

4.1 General Information

1. Textbook requests are made on a request form. (See Appendix).
2. Textbook orders from the assistant principal or administrative intern that are approved based on current enrollment data will be filled and delivered to the campus.
3. The accuracy of textbook counts is important.
4. The master campus textbook inventory includes all shipments made to the campus as well as books returned to the Textbook Warehouse.

4.2 Delivery Guidelines

1. When books are delivered to a SBISD campus, the boxes must be verified and the Textbook Delivery Form signed by a campus staff member.
2. Any shortages or discrepancies in the number of boxes delivered should be noted on the delivery sheet before signing.

4.3 Verifying Textbook Shipment

1. A campus representative must count the number of boxes being delivered and sign the Textbook Delivery Form.
2. The Campus Distribution Report will be sent with each shipment of books from the Textbook Warehouse to the campus. Return the signed copy to Textbook Services within ten school days from the delivery. The signed copy will verify the shipment.
3. The number of books that are requested and received will be placed on the campus master inventory and the campus will be held accountable for these additional textbooks. Any discrepancy in the textbook count should be resolved immediately. Call Textbook Services at 713-365-5781 within ten (10) days of the delivery for instructions on reporting a discrepancy.

4.4 Textbook Requests During the School Year

1. When a school is in need of additional textbooks, a request should be made to Textbook Services via a Textbook Request Form (See Appendix) faxed to 713-464-8916 or sent through interoffice mail. The Textbook Request Form can be emailed as an attachment.
2. The request for additional textbooks or teacher editions should indicate the reason additional instructional materials are ordered.
3. Requests received in the Office of Textbook Services will be filled and delivered as expeditiously as possible

4.5 Requests for Books by Parents and/or Guardians

1. State law allows a district to order books based on the maximum enrollment (i.e., one book per student) plus ten (10) percent. [TEC §31.103(b) See Appendix)
2. Parents and/or guardians who wish to purchase a textbook for use at home may find ordering information on the SBISD web site: http://www.springbranchisd.com

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