Section 5: Out-Of-Adoption Textbooks

5.1 General Guidelines

1. Textbooks that are out-of-adoption can be sent to the Textbook Warehouse for shipment back to the Texas Education Agency’s contractor for processing.
2. The only items that should be returned are student textbooks and hard-back teacher editions. This can be textbooks from previous years as well as the current year.
3. If the item meets the district requirements for disposal through the district recycle contract, it may be placed in the campus recycle bin.

5.2 Size of Boxes

Textbooks that are picked up for delivery to the Textbook Warehouse must be in a location that is conducive to retrieval by Textbook Warehouse staff (i.e., on first floor, near the front entrance). The textbooks must be placed in small boxes, not to exceed 50 lbs. (approximate size would be 10”x10”x20”), which are sealed. Place a label on the box to identify the items being sent to Textbook Warehouse (i.e., rebinds, out-of-adoption, surplus) and the sending campus three digit number.

5.3 Approved Items

Please note the following items are NOT returnable as “Out-of-Adoption” materials according to the Texas State Book Depositories:

1. Spiral bound items
2. Notebook binders
3. Cassette tape
4. Globes
5. Tote bags
6. Video tapes
7. Plastic ware of any kind
8. Back packs
9. Towels
10. Educational Instructional Systems

5.4 Donating Out-of-Adoption Materials

1. Under State Board of Education rule 19 TAC 67.81, school districts can retain out-of-adoption materials or donate them to city, county and state agencies and to nonprofit organizations. However, title to said materials still rests with the publisher.
2. Districts/campuses may donate out-of-adoption textbooks to students, adult literacy programs or to non-profit organizations. When giving more than one book per person, it is advisable to have them complete a form stating they do not intend to profit from these books. Contact personnel in Textbook Services for additional information and appropriate forms.

5.5 Selling Out-of-Adoption Materials

Per a Texas Education Agency memo dated October 15, 1996 signed by Dr. Robert H. Leos, Senior Director, Textbook Administration, school districts are not authorized to sell out-of-adoption or surplus textbooks.

5.6 Instructions for Returning

1. Out-of-Adoption boxes must have the label (See Appendix) attached to the end of the box with the campus name and three-digit campus code on each box.
2. All textbooks to be picked up by Textbook Warehouse staff must be in a location that is conducive to retrieval.
3. The boxes used for sending books must not exceed 50 pounds (approximate size would be 10”x10”x20”). This is to protect personnel who will be lifting the boxes from injury.
4. Notify personnel in Textbook Services by email or fax (713-464-8916) of the quantity of boxes ready for pick up.

Section 6: Rebinds/Worn Books

6.1 General Guidelines

1. Rebinds are books that have a loose binding due to normal wear and/or printing errors (i.e., missing pages, printed upside down).
2. Books damaged by students cannot be sent to the warehouse as “Rebinds.”

6.2 Instructions for Returning

1. The textbooks should be boxed with a Rebinds Packing Slip (See Appendix D) enclosed in each box that identifies the sending school and the books by title and quantity. The packing slip ensures that the campus is credited with the correct title and quantity of books.
2. Label the ends of the boxes with the “Rebinds Label” (See Appendix D) and write in the three-digit campus code.
3. Assemble in one place on the first floor near an exit that can be reached by the truck driver.
4. Do not include out-of-adoption or teacher editions in the box with rebinds. They cannot be sent to TEA for rebinding.
5. Notify personnel in Textbook Services by fax or email when the boxes are ready for pick up.

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