Section 11: Special Education

11.1 Below Grade Level Books
TEA will provide books for students performing below grade level. The student’s name, grade level, level on which they are performing and subject must be submitted with the Textbook Requisition Form.

11.2 Second Set of Books
The Texas Education Agency by law only provides one set of books per student. The campus, parents, or the district must purchase additional books, even if the ARD/504 committee states the student needs a second set of books. Below is a TEA response when asked about providing a second set of books:

Please refer to Texas Education Code 31.103: "Textbook Requisitions (a) Not later than the seventh day after the first school day in April, each principal shall report the maximum attendance for the school to the superintendent. Not later than April 25, the superintendent of a school district or the chief operating officer of an open-enrollment charter school shall report the district's or school's maximum attendance to the commissioner. (b) A requisition for textbooks for the following school year shall be based on the maximum attendance reports under subsection (a), plus an additional 10 percent."

Also, Texas Administrative Code 66.104: "(i) Except as otherwise provided by statute, requisitions submitted before the first day of school shall be approved based on the maximum number of students enrolled in the district or open-enrollment charter school during the previous school year and/or registered to attend the district during the next school year. Requisitions submitted after the first day of school shall be approved based on the actual number of students enrolled in the district when the requisition is submitted. TAC 66.107: "(c) When placing order for instructional materials, school districts and open-enrollments school shall report enrollments as follows: (1) Annual orders for instructional materials. Enrollments shall be reported based on the maximum number of students enrolled in the district during the previous school year and/or registered to attend the district during the next school year; and (2) Supplemental orders for instructional materials. Enrollments shall be reported based on the actual number of students enrolled in the district when the order is submitted.

Conclusion: Based on the above TEC and TAC rules, I may legally only supply one textbook per student per subject. However, if the student's ARD requires a second set of textbooks, it is the district's responsibility to supply the second textbook with local funds

11.3 Surplus to Quota

Each campus retains five percent (5%) surplus books which can be used to meet the request for a second set of books.

Section 12: Procedures For 504 Students

12.1 Second Set of Books
[Follow guidelines in 11.2 for a second set of books.]

12.2 Surplus to Quota
[Follow guidelines in 11.3 for surplus to quota.]

12.3 Large Type Books
In order for a 504 student to receive large print textbooks, there must be a 504 committee meeting that states the student is visually impaired and needs large print. Following the committee meeting, send Textbook Services a statement including the following information:

Student name and grade level

Campus name
Date of 504 committee meeting

Statement of the student’s visual impairment

This information will be forwarded to TEA as documentation of the student’s need for large type books. After that, follow the procedures above for ordering the textbooks.

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