Off Campus Health Fitness

To maintain compliance with state law, Spring Branch ISD offers substitution for Health Fitness classes. The following information contains the policy, procedure and application for this substitution process. Take time to read over each area and follow the directions in completing the application.


Student applications may be downloaded by clicking on the 2018-2019 student Application in the right column.  Students/parents must complete the appropriate application form and submit it by the due date of May 1st for the upcoming school year. Students are responsible for signing the form and getting signatures from their parent/guardian and coach. Also, students/parents should notify the school immediately if the student drops out, or if there is any facility/program change, and provide transportation either to school or for early pick up. There will be no supervised areas for these students to stay on campus for the unassigned class period.

The student is then responsible for returning the form to the counselor along with the following documentations:

Category 1 — Workout schedule and competition schedule

Category 2 —Workout schedule

It is the responsibility of the STUDENT to notify the Health Fitness Office if there is a change in the student’s program and/or schedule. 

The counselor is responsible for his/her signature, securing the signature of the building principal, and sending the request form to the Superintendent’s designee, Health Fitness Director, Health Fitness Department, 2100 Shadowdale Dr., Houston, TX 77043.

The registrar/counselor is responsible for receiving and maintaining attendance and grades from the participating facilities. If a grade is not submitted for the first grading periods, a “no grade” (NG) will be assigned to the student and the Health Fitness Office will be notified. The Health Fitness Office will then contact the facility concerning their responsibility of submitting grades.

The private organization must agree to:

1.        Submit application and fee by April 1 of the current year.

2.        Notify the school counselor immediately if the student drops out or changes programs or facilities.

3.        Provide the school registrar/counselor with a report on each student’s grade for each reporting period.

4.        Provide the school registrar/counselor with an attendance form on each student for each reporting period.

5.        Notify the school and District immediately if the organization moves or goes out of business.

Failure to comply will result in removal of the facility from the approved OCHF facilities list.

To receive health fitness credit, the organization must provide at least 15 hours of instruction per week for Category 1 programs and at least five hours of instruction per week for Category 2 programs. It is the responsibility of the private organization to keep all records, duplicate reporting forms, and provide information required by the school district in a timely manner.

A copy of the school calendar will be included in the facility application packet illustrating the grading periods.  On the last day of each grading period, the director of the organization must mail the student credit form to the student’s registrar at the school where he/she is enrolled. A copy of the schools with addresses and contact numbers will be included in the Facility Application Packet.

Waiver Deadline


Letters sent to facilities for the application process to be on the District’s approved list

April 1

Due date for submission of facilities’ application to central office administration

May 1

Due date for submission of student’s application to the counselor’s office


Verification by central office administration


Master list with copy of applications sent to counselors and acceptance/denial letter sent to facilities and student from central office administration

2018-2019 Student Application
Facility Application   
OCHF Approved Facilities 2018-2019
2018-2019 OCHF Grade Reporting Form 


Grades Due 6 Week Semester

Sept. 27
Nov. 9
Dec. 21
Feb. 15
April 5
May 24

Grades Due 9 Week Semester

Oct. 12
Dec. 21
Mar. 8
May 24